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Rosters Help


 

Players appear in the Roster after they have registered on the site and have been approved by a Coach or Administrator. Encourage players to register to appear on the Roster.

If you are already a site Member but not listed on a Roster, you can add a Player Role. Sign into your account and go to MyPage. Find the Roles tab in the center of the page and select "Player" from the drop down list, then the Add button. Complete the Player Profile information, including the team name, and it will be submitted to the site administrator for approval. Once you are approved, you will appear in the Roster.

Administrators can add already registered Members to a team roster. Sign in and go to the "Rosters" page of the TEAM menu. Enter the Member's name in the "Member Name" box at the top of the Roster list. As you type, the Member's name should appear in a drop down list; select the appropriate name, then hit the "Add to Roster" button. This will create a Player Role for this Member, and add him/her to the Roster for this team.

You can remove a Player from a Roster using the "Rosters" page of the TEAM tab. Find the Player to remove in the Roster, and check the box to the left of the Player's name. Click on Delete and confirm. The Player will remain a Member of the site, but will no longer have a Player record for this team or be listed on the Roster.

You can also delete a Player from the Roster by removing his/her Player record. A Player can remove his/her own Player record by signing in and clicking the "X" to the left of the Role listed on MyPage. An administrator can remove the Player record by clicking on the pencil to the left of the member's name on the Member tab, and then clicking the "X" to the left of the role listed on the Role frame.

If a Player and Parent share an email address, and a new member record is not correctly created for the second member, a Parent may find him/herself listed by mistake on the team Roster. Be sure when you are registering with the same email as an existing member, you indicate that you are a "New Member" on the confirmation screen.

If you find yourself incorrectly listed on the Roster, you can delete your Player record to remove yourself from the Roster without having to fully remove your member record from the site. Sign in to your account and go to MyPage. Look for the Roles tab at the center of the page and find the Player role. Click on the "X" to the left of the Player role to remove this role. Note that the Player with the same email address may have to register separately as a Player to be listed on the Roster. S/he should follow the Register link at the top right of the page to begin the process, and be sure to indicate a "New Member" when s/he follows the confirmation email link to complete registration.

If a Player is listed on the wrong Roster in a given season, you will want to Move him/her to another team Roster.

Use the "Rosters" page of the TEAM menu. Use the drop down box to select the team Roster where the player is currently listed, and find the Player listed alphabetically. Check the box to the left of the player whom you would like to move and select the "Move To..." button. A small dialog opens to confirm to which team you would like to move this player. Select the team and then "Move To " and the Player will be moved to that team. This action cannot be undone, but you can use Move To again to move the player to the original team..

NOTE that you should only move players among teams in the same season. To list a player on a different team for another season, use the "Copy To..." button.

If a Player is playing on an additional team and you want to list him/her on another Roster, you will Copy him/her to that Roster. This is true of a Player playing on more than one team in a single season, or of a Player playing on a new team in a different season.

Use the "Rosters" page of the TEAM menu. Use the drop down box to select the team Roster where the Player is currently listed, and find the Player listed alphabetically. Check the box to the left of the player whom you would like to copy and select the "Copy To..." button. A small dialog opens to confirm to which team you would like to copy this player, and in which season. Select the team and then "Copy To " and a Player record with the same information will be created for that team. This action cannot be undone, but you can Delete a Player from a Roster if you have copied him or her incorrectly.

You can Copy as many players as you like at the same time. You can choose to increment players grades when Copying, and to move any seniors on the team to the Alumni section, to facilitate moving season to season.

NOTE that you Copy players to another Roster to preserve their standing on an existing Roster. This helps maintain information historically, so the player can still appear in the Roster for a prior season and appear in a newer Roster.

Use the "Rosters" page of the TEAM tab to update your Rosters for a new season. With this tool, you have the option of incrementing all Player grades, and moving any graduating seniors to the Alumni section of the web site, while preserving your existing Roster for the history section of your site.

To migrate the Roster for the new season, use the "Copy To..." button. First, select all players on the team using the check box at the top left of the Roster list, left of the "Name" label. Click on this box and it should select all the players on the team. Hit the "Copy To..." button. Select the new season year for copying, and check that the options are set to Increment all Player Grades and Graduate Seniors to the Alumni section and then hit the "Copy To " button to copy the players into a Roster for the next season. Confirm the team and season for the new Roster, check the boxes to Increment Grades and Create Alumni Records, and hit "OK."

Alternatively, you can use the "New Season" button on the SETUP tab to set the Roster tool for the season-to-season copy. If you use "New Season," you will need to specify the team and season to select the existing roster, and then the new season. Note that options for Incrementing Player Grades, Creating Alumni Records, and changing the site Default season are all checked, and you must explicitly uncheck them if you don't want them to be active.

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The "Copy To..." button on the "Rosters" page of the TEAM tab is useful for updating Rosters as your team moves into a new season. With this tool, you have the option of incrementing all Player grades, and moving any graduating seniors to the Alumni section of the web site. By keeping you players as Alumni, you give them a way to continue to add to the team site, and you maintain a way to communicate with them.

When you are ready to move to a new season, us the "New Season" button on the SETUP tab to convert the Roster for next season, moving up all players and graduating seniors to the Alumni section (see above).

Site members appear in the Alumni Directory on the site when they have an Alumni role. If a member is incorrectly listed as a Player in a current season, you can remove the Player profile and add an Alumni profile. Be careful not to remove the Player record from a past season, so the member continues to be listed as a Player on the team historically.

Individual members can add an Alumni role to their member records by selecting "Alumnus Player" or "Alumnus Coach" from the Role drop down and hitting Add. Administrators can add an Alumni role for other members by finding the member's name in the MEMBERS tab, clicking the pencil to the left of the member's name, scrolling down to the Roles frame, selecting "Alumnus Player" or "Alumnus Coach" from the drop down and hitting the Add button.

To remove a member from a Roster, see Remove Players from Rosters above.

Players designated as team captains are noted in the Roster with the letter 'C'. To indicate that a particular player is a captain, open the Player profile and look for the checkbox for "Captain." Check the box to show that player is a captain, or, if the player is incorrectly listed as a captain, click on the checkbox to uncheck it.

To find the player profile, either have the player sign on him/herself and click on the pencil next to the Player role on MyPage; or, find that player in the Member list, and then click on the "Player" link to the right of the member name.

Clicking on a Player name in a Roster usually links to the Player's profile pages, HOWEVER Rosters can be set to hide Bio information that teams may not want public.

To check this setting, go to the SETUP page and select "Site Teams." Find the team whose Roster you want to control in the list and click the pencil to the left of the team name. Click "Show Player Bio" to enable clicking on names in the Roster, or un-click the box to disable this feature.

High School Rosters show personal information such as jersey number and position, however, there are different Roster settings for teams of different age groups. If your team is listed as a "Youth" level team, then information such as jersey number and position are not listed.

You can change the age level of your team using the "Site Teams" page of the SETUP menu. Click the pencil to the left of the team name to open the record for that team, and adjust the age level, then "Save" your changes.

You can set a Roster so only registered members of your site can see it. If you password protect your Roster, only currently signed in members will be able to see the Roster.

Go to the SETUP page and select "Site Teams," then click on the pencil to the left of the team name to select it. Check the "Password Protect Roster" box at the bottom of the record and "Save" your changes.

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